Join our team as an
Site Administrative Assistant
On Site, at our Pulaski Location
We are not just another company. Felix Schoeller is a family business and has been since 1895. Dedicated employees and challenging tasks in an international setting accompany us on our journey. We rely on flexibility, responsibility and trust. We provide the best possible environment for our employees to flourish. As in a real family, we say: your growth is our growth. We operate across 17 locations in 10 countries worldwide. Our strong team consists of 3,700 enthusiastic experts in specialty papers, across areas such as photography, digital printing systems, textiles, furniture, wood materials, wallpapers and packaging.
Our specialists for imaging, digital printing and release papers are located at our Pulaski, NY location. In addition to sales and distribution for North America, the more than 100 employees take care of converting and packaging for the domestic market.
Responsibilities:
The Site Administrative Assistant will manage supplies, conference rooms, uniforms and company apparel/store. Additionally, this role will support, plan and manage on-site and off-site events, travel and meeting arrangements, the I Love My Workplace Committee, as well as all administrative duties for the leadership employees on site. Incumbent assists the HR Manager and Site to helps ensure a smooth flow of accurate information is communicated to and from the executive offices. Requires considerable knowledge of the Company's and the executive's methods of operation. This is a highly responsible job with a substantial degree of latitude for independent judgement.
- Set-up and organize uniforms & safety shoes
- Manage Company store and apparel (set up and maintain company store, find a vendor, manage employee allowances, manage on-site stock of apparel and uniforms, etc.)
- Organize and maintain company events, including scheduling, coordination, lunches, coffee, order flowers, supply shopping, etc.
- Support and organize the I Love My Workplace events and involvement in the group
- Maintenance of mill postings – events, jobs, record keeping, etc.
- HR and administrative mailings, files, handbooks, new hire packets, benefit packets, open enrollment support
- Miscellaneous mail, packages, sorting, in-house delivery, packages, copies if needed, scanning of AP invoices received for SAP upload (for finance) & Outgoing mail duties such as stuffing envelopes, applying postage, meter, certified mail, misc. Packages, etc. (helping to support admin staff, HR, Finance, etc.)
- Answering Phones; including the “Night bell” and main office phone; along with the front desk
- Misc. copies needed and scans – AP checks and wire remittance details weekly, month end journal entries, etc.
- Weekly filing; including daily, weekly and yearly boxing/storage of files
- Organization/clean up (files, projects, documents, offices, misc.)
- Pulling info from files, SAP, pulling together information, creating reports, etc.
- Miscellaneous projects, excel files, etc.
- Admin support for TCU (including, filing, scheduling, etc.)
Hourly rate starting at $20/hour, depending upon experience.
Requirements:
- B.S. or A.S. Degree in Business, or related area would be a benefit; but related experience can be accepted in lieu of educational requirements.
- Demonstrated proficiency in software applications – MS Office products, etc.
- Mastery of organizational skills, scheduling meetings, working cross functionally across all levels of the business
- Strong relationship management skills and demonstrated critical thinking skills.
- Excellent written and oral communication, as well as listening skills.
- Creative thinking and problem solving; strong interpersonal skills; energetic, self-motivated and persistent
- Ability to operate with a high degree of independence within agreed policies, targets, and budgets.
Benefits and Culture:
- Interesting, demanding activities in an international company with worldwide locations
- Flexibility in job management with the goal of providing a healthy work-life balance
- Appreciative company culture with both sides giving their best
Benefits:
- 401(k) & company match
- Dental insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Do you want to become part of the Felix Schoeller family and join us in shaping your and our future together? Then send us your Resume by applying online. We look forward to hearing from you!
FELIX SCHOELLER NORTH AMERICA
Pulaski Site | 179 County Route 2A | 13142 Pulaski | NY | USA
Human Resources - Pulaski |
Questions?
Email: fsp-hr@felix-schoeller.com
